Practice Management Software (PMS)
PMS

CUBEX + SmartFlow Integration

Practice Management Software (PMS)
PMS

CUBEX + SmartFlow Integration

Connect patient treatment workflows with secure medication dispensing through the CUBEX and SmartFlow integration. Together, CUBEX and SmartFlow help veterinary teams improve charge capture, strengthen medication accountability, and create greater visibility between planned treatments and physical dispensing activity.

What Is SmartFlow?

SmartFlow is an IDEXX veterinary workflow platform that helps hospitals coordinate and document patient care from admission through discharge.Its digital whiteboards, treatment sheets, forms, dental charts, and anesthetic sheets give veterinary teams greater visibility into patient status, scheduled treatments, and clinical activity. IDEXX SmartFlow

How the CUBEX + SmartFlow Integration Works

Connect patient treatment workflows with secure medication dispensing through the CUBEX and SmartFlow integration. Together, CUBEX and SmartFlow help veterinary teams improve charge capture, strengthen medication accountability, and create greater visibility between planned treatments and physical dispensing activity.

Patient treatments are created and managed in SmartFlow.

Supported patient and medication information is made available to CUBEX.

An authorized user dispenses the required medication through CUBEX.

CUBEX documents the patient, user, medication, quantity, date, and time.

Supported transaction data helps align treatment documentation, dispensing accountability, and charge capture.

The result is a clearer connection between what was planned for the patient, what was physically dispensed, and what should be documented or charged.

System Responsibilities

SmartFlow manages patient treatment workflows, administration documentation, and clinical workflow visibility.

CUBEX manages physical medication access, dispensing transactions, audit history, and controlled-substance accountability.

SmartFlow provides supported patient and medication context for dispensing.

CUBEX documents the physical dispensing event and associated user activity.

Supported transaction data helps hospitals reconcile treatment, dispensing, and charge-capture records.

Key Benefits for Veterinary Hospitals

Connect treatment activity with physical medication dispensing

Reduce missed or unmatched medication charges

Strengthen controlled-substance accountability

Maintain detailed, user-level dispensing records

Improve visibility into medication activity

Reduce disconnected documentation steps

Support more consistent reconciliation workflows

Key Benefits for Veterinary Hospitals

Features Supported in This Integration

Features Supported in This Integration

Supported patient and medication information available in CUBEX

Patient-specific medication dispensing

Secure medication access through CUBEX

User, item, quantity, date, and time documentation

Dispensing audit history

Controlled-medication accountability through CUBEX

Supported transaction data for documentation and charge capture

Alignment between treatment and dispensing activity

SmartFlow capabilities such as digital forms, dental charting, anesthetic monitoring, whiteboards, and workflow analytics are SmartFlow platform features, not separate CUBEX integration transactions.

Who This Integration Is Best For

The CUBEX and SmartFlow integration is ideal for:

Who This Integration Is Best For

The CUBEX and SmartFlow integration is ideal for:

Veterinary hospitals using SmartFlow for treatment workflows

Emergency and specialty hospitals managing complex patient care

Teams seeking to reduce missed medication charges

Hospitals requiring stronger medication-access controls

Organizations focused on controlled-substance accountability

Veterinary teams seeking a clearer connection between treatment and dispensing

Implementation & Setup Process

CUBEX works with each hospital to configure and validate the integration for its SmartFlow environment and medication workflows. Implementation may include:

Implementation & Setup Process

CUBEX works with each hospital to configure and validate the integration for its SmartFlow environment and medication workflows. Implementation may include:

Integration discovery and configuration

Patient and medication workflow validation

Identifier and item mapping

Dispensing workflow testing

Transaction and charge-capture validation

User-access configuration

Staff training

Go-live preparation and support

Requirements may vary based on the hospital’s SmartFlow environment, practice management system, item configuration, and operational workflows.

About CUBEX Integrations

CUBEX connects with leading veterinary technologies to support secure medication dispensing, transaction accountability, and more efficient hospital operations.

CUBEX integrations help veterinary hospitals:

  • • Reduce manual documentation
  • • Improve medication charge capture
  • • Connect dispensing activity with patient care
  • • Strengthen chain-of-custody documentation
  • • Maintain detailed medication-access records
  • • Increase operational visibility
  • • Support controlled-substance accountability
  • • Improve medication workflow efficiency

Frequently Asked Questions

What does the CUBEX and SmartFlow integration do?
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The integration connects supported SmartFlow patient and medication information with CUBEX dispensing workflows. CUBEX documents the physical dispensing event, including the associated patient, user, medication, quantity, date, and time.

Does CUBEX replace SmartFlow?
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No. SmartFlow manages patient treatment workflows and clinical documentation. CUBEX controls physical medication access and documents dispensing and accountability activity.

How can the integration improve charge capture?
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The integration helps hospitals compare documented treatment activity with physical dispensing records, making it easier to identify medication activity that may otherwise be missed or unmatched.

What is the difference between medication administration and dispensing?
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Medication administration documents what was given to the patient as part of treatment. Dispensing documents the physical removal of medication for use. SmartFlow supports treatment and administration documentation, while CUBEX records physical access and dispensing activity.

How does the integration support controlled-substance accountability?
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CUBEX controls physical access and records the associated user, patient, medication, quantity, date, and time. These records support audit, chain-of-custody, and controlled-medication accountability workflows.

Does SmartFlow manage CUBEX inventory?
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No. CUBEX manages inventory and transaction records for products stored within its dispensing solutions. Inventory synchronization should not be presented as a supported SmartFlow integration feature.

Is the integration bidirectional?
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The documentation confirms a direct CUBEX–SmartFlow integration with supported patient, medication, and transaction data. Marketing should avoid the broader term “bidirectional” until the exact outbound transaction behavior is confirmed.

What is required to implement the integration?
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Implementation typically includes configuration, patient and item mapping, workflow testing, transaction validation, staff training, and go-live preparation.

Get Started With the CUBEX + SmartFlow Integration

Connect SmartFlow treatment workflows with secure CUBEX medication dispensing. Improve charge capture, strengthen medication accountability, and give your team greater visibility between patient treatment and physical dispensing activity.