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Stay tune we are working on a great experience for you.
Join our exclusive FREE webinar!
Industry Drug Abuse & Compliance
With Ali Cooper, CUBEX® Senior Director of Corporate Accounts.
Tuesday, 11/18, 2025 at 11:00 am PT | 12:00 pm MST | 1:00 pm CST | 2:00 pm EST
CUBEX x VIA Information Systems Integration
CUBEX x VIA Information Systems Integration
CUBEX integrates with VIA Information Systems, a veterinary practice management platform supporting clinical, operational, and financial workflows. Together, CUBEX and VIA connect patient care, treatment planning, secure medication dispensing, and invoice reconciliation. This connected workflow helps veterinary teams reduce duplicate entry, capture medication and supply charges more consistently, strengthen controlled-substance accountability, and maintain clearer visibility into dispensing activity.
What Is VIA Information Systems?
VIA is an Antech company and part of Mars Veterinary Health, an organization united by the purpose A BETTER WORLD FOR PETS.
VIA helps veterinary hospitals manage essential workflows, including:
- • Veterinary electronics medical records
- • Patient and visit management
- • SOAP note documentation
- • Appointment scheduling
- • Treatment planning
- • Digital treatment flowsheets
- • Treatment whiteboards
- • Patient invoicing and billing
- • Laboratory integrations
- • Diagnostic imaging integrations
- • Client communication
- • Production and operational reporting
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VIA also connects with third-party veterinary technologies, including automated dispensing solutions such as CUBEX.
How the CUBEX + VIA Integration Works
The CUBEX and VIA integration provides a bidirectional workflow connecting patient and treatment information with secure medication dispensing and invoice reconciliation. Here is how the integration works:
A patient is checked in through VIA.
Patient and visit information is made available within the CUBEX dispensing workflow.
Treatment-plan or invoice items create the corresponding medication and supply requirements in CUBEX.
An authorized user issues or returns medications and supplies through CUBEX.
CUBEX documents the user, patient, item, quantity, date, time, and transaction type.
Issue, return, and waste transactions are returned to VIA for reconciliation.
Authorized users can accept, postpone, or reject the transactions within VIA.
Accepted transactions support the appropriate charge or credit on the patient invoice.
When the patient is checked out in VIA, the corresponding patient status is updated in CUBEX.
VIA manages patient records, visit information, treatment planning, clinical documentation, and patient invoicing.
CUBEX manages physical access to medications and supplies, dispensing transactions, audit activity, and controlled-substance accountability.
VIA provides the patient, visit, and treatment context required for dispensing.
CUBEX returns documented issue, return, and waste transactions to VIA for invoice reconciliation.
The integration does not synchronize inventory quantities between VIA and CUBEX.
Key Benefits for Veterinary Hospitals
Improve medication and supply charge capture
Reduce duplicate entry and manual billing steps
Connect dispensing activity with the appropriate patient and visit
Strengthen chain-of-custody documentation
Maintain user-level records of medication access
Improve the handling of issues, returns, waste, charges, and credits
Align treatment requirements with dispensing workflows
Increase visibility into medication and supply usage
Support more consistent workflows across hospital departments
Strengthen accountability in high-volume medication environments
Key Benefits for Veterinary Hospitals
Features Supported in This Integration
Features Supported in This Integration
Patient check-in and status communication
Patient and visit information available within CUBEX
Treatment-plan or invoice-driven dispensing requirements
Patient-specific medication and supply dispensing
Issue, return, and waste transaction documentation
Dispensing transactions returned to VIA
Charge and credit reconciliation within VIA
User-level dispensing audit history
Controlled-medication access and accountability through CUBEX
Patient checkout and CUBEX patient-status updates
Who This Integration Is Best For
The CUBEX and VIA integration is ideal for:
Who This Integration Is Best For
The CUBEX and VIA integration is ideal for:
Veterinary hospitals using VIA as their primary practice management platform
Emergency and specialty hospitals managing complex treatment workflows
Referral hospitals coordinating patient care across departments
Hospitals seeking to improve medication and supply charge capture
Teams responsible for controlled-substance security and accountability
Organizations seeking to reduce manual documentation and reconciliation
High-volume hospitals requiring more controlled medication workflows
Veterinary teams seeking clearer connections between treatment, dispensing, and billing
Implementation & Setup Process
CUBEX works with each hospital to configure and validate the integration around its VIA environment and established clinical workflows. The implementation process may include:
Implementation & Setup Process
CUBEX works with each hospital to configure and validate the integration around its VIA environment and established clinical workflows. The implementation process may include:
Integration discovery and configuration
Patient and visit workflow mapping
Item and treatment-plan mapping
Dispensing-requirement validation
Issue, return, waste, charge, and credit workflow testing
Invoice-reconciliation verification
User access and accountability configuration
Staff training and operational alignment
Go-live preparation and support
Post-launch workflow review and optimization
About CUBEX Integrations
CUBEX connects with leading veterinary technologies to support secure medication dispensing, transaction accountability, and more efficient hospital operations.
CUBEX integrations help veterinary hospitals:
- • Reduce manual documentation
- • Improve medication and supply charge capture
- • Connect dispensing activity with patient care
- • Strengthen chain-of-custody documentation
- • Maintain detailed medication-access records
- • Increase operational visibility
- • Support controlled-substance accountability
- • Improve medication workflow efficiency
CUBEX solutions help veterinary professionals establish secure, efficient, and accountable medication-management workflows.
Frequently Asked Questions
VIA sends patient, visit, and treatment information into the CUBEX dispensing workflow. CUBEX returns documented issue, return, and waste activity to VIA, where authorized users can reconcile it with the appropriate patient invoice.
No. VIA remains responsible for patient records, clinical documentation, treatment planning, and invoicing. CUBEX manages physical medication and supply access, dispensing transactions, audit activity, and medication accountability.
Dispensing activity is documented in CUBEX and returned to VIA for reconciliation. This reduces reliance on separate manual documentation and helps hospitals associate medication and supply activity with the correct patient invoice.
CUBEX returns dispensing transactions to VIA for reconciliation. Authorized VIA users can review and accept, postpone, or reject those transactions before the applicable charge or credit is finalized.
Yes. The integration supports documentation of issue, return, and waste activity. These transactions can be returned to VIA for reconciliation, including applicable charges or credits.
CUBEX controls physical access to medications and documents who accessed an item, the associated patient, the quantity, and the transaction time. These records support chain-of-custody, audit, and controlled-medication accountability workflows.
No. Inventory quantities are not synchronized between the two systems through this integration. Its supported workflow focuses on patient and treatment information, secure dispensing, transaction documentation, and invoice reconciliation.
Implementation typically includes configuration, item and workflow mapping, transaction testing, invoice-reconciliation validation, staff training, and go-live preparation. CUBEX works with each hospital to confirm the requirements for its environment.
Get Started With the CUBEX + VIA Integration
Connect VIA Information Systems and CUBEX to bring patient care, treatment planning, secure dispensing, and invoice reconciliation into a more coordinated workflow. Improve medication accountability, reduce manual documentation, support more consistent charge capture, and create greater visibility into medication and supply activity across your veterinary hospital.
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